OneNote or similar digital catalogue for work use.

[philos]

I’m looking to tap into the great depth and breath of business technology acumen lurking here on the Rok.

I need a system of gathering various types of digital documents and cataloging them for easy retrieval by subject matter. It might be an email, Word doc, Excel document etc. Could just be a couple of paragraphs or maybe even a sentence or two.

I was considering OneNote as it seems like a logical choice from what I am hearing, but I have no personal experience with it.

This would be for my job and I want to be able to grab stuff, put it in there, give it a title and retrieve it by subject matter-perhaps in more than one category.

Please let me know your thoughts on the matter.

 

[nettereo16]

OneNote is great for what I use it for at work. It’s logical to break out into different folders for different projects and then structure it down

 

[philos]

I never thought much about it till I saw a girl using it where I work and she’s got a freaking encyclopedia of information at her fingertips.

 

[wesfromky]

If it is for work, and others will need access, you might also look at a sharepoint site. More complex to setup/maintain, but it also is a bit more powerful.

I use onenote a decent amount and it is pretty nice, but I don't store files within it, so not sure how that would scale if you have a bunch of documents.

 

[ArcherAnthony]

I would recommend Onenote for taking notes and file storage. If you were looking just for file sharing then I would say dropbox.

 

[philos]

I doubt I would need to share files as I’m mostly just looking to have a personal library. I want something so I can retrieve bits and pieces of information that I can use in the future. Things like a single paragraph from a letter or a word document and in many cases, just a portion of a document. I just wanna be able to catalog it with subject matter titles so I can refer back to it by name or title

 

[ArcherAnthony]

I doubt I would need to share files as I’m mostly just looking to have a personal library. I want something so I can retrieve bits and pieces of information that I can use in the future. Things like a single paragraph from a letter or a word document and in many cases, just a portion of a document. I just wanna be able to catalog it with subject matter titles so I can refer back to it by name or title

Yes, OneNote would be perfect for that. And accessible on all your devices.

 

[Bearded Bowhunter]

I worked in consulting for years using it everyday, OneNote will work great for what you are describing. Even if you name a page or note something that you can't quite remember in the future, the search functionality internal to the app is also very good. Also, if you ever did need to share, it is actually really easy to give people access at the folder level via a link to that particular folder or page.

 

[MT_Wyatt]

I doubt I would need to share files as I’m mostly just looking to have a personal library. I want something so I can retrieve bits and pieces of information that I can use in the future. Things like a single paragraph from a letter or a word document and in many cases, just a portion of a document. I just wanna be able to catalog it with subject matter titles so I can refer back to it by name or title

Just echo’ing the others - I’ve started cataloging quite a bit with one note. I work in consulting and do a lot of collaboration with one note as well. It’s incredibly handy if you’re already heavily using the office ecosystem.

 

[Muddler]

Notion is another platform to look at. I've only used One Note a handful of times so I can't compare.

 

[philos]

I really appreciate all the info. I don’t know if Rokslide will knock Google off the number one position as a search engine but, we got some serious knowledge here existing side by side with the Colorado knuckle draggers and mule deer worshippers.